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Minutes of a meeting of Wysall and Thorpe in the Glebe Parish Council held in the Village Hall, Wysall, Tuesday May 7, 2019 at 7.30pm

Couns. Simon Stephens (Chairman)

Carolyn Birch Vicki Plant Mike Stanley

Lindsay Redfern Peter Wyles Gareth Cook(A) Liz Smith

Present: The clerk Mike Elliott.

All members signed their declarations of acceptance of office forms before the meeting started. Coun. Cook called in to sign his form.

1]	APPOINTMENT OF CHAIRMAN FOR 2019-20 Coun. Sam Stephens was elected and signed the Acceptance of Office Form.

2]	APOLOGIES Coun. Wyles.

3]	MINUTES FROM PREVIOUS MEETING HELD ON APRIL 2, 2018 were accepted as circulated and signed by the chairman.

4]	DECLARATIONS OF INTEREST There were none

5]	APPOINTMENT OF VICE CHAIRMAN Coun. Carolyn Birch was elected.

6] CLERK’S REPORT There was nothing to report.

7]	OPEN SESSION FOR THE PUBLIC, LIMITED TO 15 MINUTES No members of the public were present.

8] REPORT FROM THE DISTRICT AND COUNTY COUNCIL MEMBER There were no reports.

9]	CORRESPONDENCE

Rushcliffe Borough Council had confirmed the booking of the village hall for the European election on May 23. Details were announced of ways to mark the 75th anniversary of VE Day between May 8-10 2020. It was agreed the chairman be given a copy for passing on to others who would be interested.

A letter was received from Mr Bob Muston in which he said he was concerned at the height of Silver Birch trees in the grounds of the village hall, and were a danger to his property. Members did not accept the claim but agreed to ask Peter James to carry out some pollarding work. The council said the suggestion by Mr Muston that a dislodged brick had been caused by a tree was disputed and he would need to be able to prove his claim.

Website figures, showed there had been 338 visitors to the site in April.

Rushcliffe Borough Council wrote again in regard to its tree warden scheme, asking parish councils to appoint someone for their village. The chairman said former councillor Alison Avery was interested in being involved and the clerk was to make contact with her.

10]	FINANCE

ACCOUNTS TO PAY were approved as per the circulated list.

11]	PLANNING MATTERS

The clerk gave a reminder the borough council are no longer sending out paper copies of Planning applications and members need to go on line to view them.

Rushcliffe Borough Council planning applications

19/00912/COU Martin Lee, change of use of land previously paddock to domestic garden. Agreed to support the application but add a proviso that the council would ask that no building be allowed to take place lo on the area concerned

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Rushcliffe Borough Council planning decisions

19/00015/REM Graham Flowers, Plot 6 The Old Woodyard, Reserved matters for Plot 6 of outline permission 17/01536/OUT to seek approval for scale, access, size, appearance and landscaping details. Approve.

12]	VILLAGE HALL

Coun.	Vicki Plant said she was standing down from membership of the village hall committee and would be replaced by Coun. Liz Smith. She said the food fair would be held later in the year and its image was being upgraded. The church would not be holding its usual Strawberry Fair in 2019.

Quotation for new heating for the village hall had been received and the chairman was to discuss the matter further with Mr Lewin who had submitted it. The existing system was not capable of being updated in its present form.

The council agreed that two bookings for use of the hall for a disco event from non-village residents should not be accepted.

Coun. Peter Wyles reported on his attendance at a Government-backed meeting involving funding for village halls and said it could be possible for grants covering up to 20 per cent of improvement scheme for hall to be met through the scheme.

13]	ENVIRONMENTAL MATTERS

The meeting agreed to proceed with a scheme to replace the old refuse bins in tbe village. The clerk was to arrange a meeting with the officer at Rushcliffe who would assist in the scheme.

Peter James was to be asked to look at the condition of the ground in the immediate area of the slide, it being suggested it had worn to the extent there was a clear dip in the level of it. There was also a need for action to remove vegetation growth around the memorial seat there. Peter James was to be asked to meet Coun. Stanley and discuss the work needed including the tree pollarding.

The question of the electricity supply to the hall would be an agenda item at the next meeting.

14]	WEBSITE Members were happy with the web site. Thanks were offered to Stephen Reeds for his offer to continue his work on the site even though he no longer served on the council.

15]	CHAIRMAN’S MATTERS

16]	AGENDA ITEMS FOR NEXT MEETING JUNE 4 2019

Village Hall electricity supplier.

1]	APOLOGIES Couns. Gareth Cook and Helen Lewin.

2]	MINUTES FROM PREVIOUS MEETING HELD ON MARCH 5, 2019 were accepted as circulated and signed by the chairman

3]	DECLARATIONS OF INTEREST There were none

4] CLERK’S REPORT

The clerk updated the members on the forthcoming parish election on May 2, saying nominations closed the following day. The chairman suggested producing an A4 sheet showing the photographs of each of the people standing for election to put on show outside the village hall so that people voting could see them.

The meeting was informed that Coun. Lewin would not be standing for re-election in May.

5]	OPEN SESSION FOR THE PUBLIC . There was no one present.

6] REPORT FROM THE DISTRICT AND COUNTY COUNCIL MEMBER

There was no report.

7] VILLAGE HALL

The wine evening had been a great success and has raised over £200 for funds.

The chairman updated the council on the plans to replace the heating units and said a specification and a quote was being prepared for the cost of the work to provide new units and the necessary wiring. The clerk said at least two quotes would be needed in view of the likely cost of the work. The chairman said Bradtech could be approached, having done work for the hall previously and the clerk said he was aware of a firm who worked on several village halls locally.

Coun. Redfern was thanked for her help and assistance in regard to the delivery earlier in the day of the shed proposed for erection in the grounds of the hall. The shed was being stored at her business premises.

Local resident Mr Mike Stanley was to carry out a survey on the electricity supply to the hall, it being suggested the costs were higher than they should be. The council that a firm who had made contact with the clerk in regard to power supply surveys should be given the information for them to investigate.

A check was to be made to ensure the hall had a TV licence,

8]	CORRESPONDENCE

Rushcliffe Borough Council were pushing again for a tree warden to be appointed in the village. It was agreed to advertise the fact on the website.

Notts County Council advised of a new broadband interactive map they had produced.	Coun. Wyles said he would attempt to attend the Department of the Environment Village hall grant scheme meeting at Oxton at the end of the week.

It was agreed to enter the Notts CPRE Best Kept village 2019 competition.

`	Insp Craig Berry, advised of their efforts to increase news of police engagement with communities. It was agreed to put a link to the police website on the council site.

Notts County Council /VIA wrote in respect of footpath blockages by crop growth by farmers and landowners and asked councils to report any instances to them so they could be rectified. Coun. Plant said she would check on a particular path that was sometimes affected.

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Coun. Reeds gave website statistics and said in March there had been 553 visitors, of which 447 were new, including one from North America.

9]	ENVIRONMENT

Coun. Wyles advised the council of an incident on Rempstone Lane where Western Power has employed contractors who had removed a 100 year old tree. The clerk would make contact with Rushcliffe Borough Council on the matter.

The chairman would meet a Rushcliffe Borough Council office to carry out a survey of the waste bins in the village. The clerk was to organise this. Guy Bryans was to be asked to refurbish a village bench. Peter James was to be approached re seeding two grassed areas in the village that needed attention, outside the church and on Widmerpool Road.

10]	PLANNING MATTERS

No applications

The clerk had corrected a decision notice sent to the Borough in connection with the development project on Keyworth Road.

Decisions

18/02845/ful. Robert Litchfield, Penbryn, Keyworth road. Erect single storey 3-bay oak framed annexe. Permit.

The clerk gave a reminder that the Borough council would not be sending out any more paper plans and could needed to look at them on line in future.

11]	FINANCE

ACCOUNTS TO PAY were approved as per the circulated list. It was agreed to give a £200 grant in connection with the annual river trip

GRANT APPLICATION Wysall Lunch Club. It was agreed to give a £250 grant in connection with the annual Peter Le Marchant boat river trip and Christmas Lunch.

Rushcliffe Borough Council have confirmed 100 per cent rate relief for the village hall

12]	CHAIRMAN’S MATTERS

The question of making wi-fi available in the village hall was to be investigated.

13] NEXT MEETING WEDNESDAY MAY 8 AND AGENDA ITEMS FOR IT. (Annual Parish Council meeting, Annual Parish Meeting) It was confirmed the next meeting would be the parish meeting and it would start at 7.00pm, to be followed immediately by the annual meeting of the council to appoint the chairman for 2019/2020